Features/Reports & Documentation
Reports & Documentation

Show the client exactly what happened

Show the customer what happened, where it happened and what was done. From a structured form in the field to a finished, branded PDF — without manual post-processing.

Custom fields & templates
From field to finished PDF
Automated delivery
Talk to an expert See how it works
From field to client
1
Field worker reports
The field worker completes a structured form in the mobile app
2
Visible immediately
The information becomes available in the web service as soon as it is submitted
3
Manager reviews if required
The report type can require approval before anything reaches the client
4
PDF generated & delivered
The finished report is generated and sent immediately or on a schedule
5
Information is retained
The same structured data is kept for history, search and analytics
No manual post-processing. Information is captured once in the field and placed into the client's template automatically — no rebuilding the report after the shift.
Report content

Reports the client can actually use

Each report type is configured around the client's assignment, contract and information needs. The result is consistent, comparable reports that are easy to share.

Text & description

Incident description, action taken, comments and free-text notes — captured in structured fields.

Date & time

Start time, end time, incident time and registration time — every moment timestamped.

Photo & file

Photos from the mobile device and attachments linked directly to the report.

GPS & geotagging

Location can be recorded on creation, on submission or set manually.

Selections & categories

Incident type, status, priority and client-specific lists — kept consistent across reports.

Sites & relationships

Client, property, building, area, apartment or any other configured entity.

How it works

You control how reports work

Each report type is set up independently. You define the fields, pick who can create and who can see, upload your own template, and set when reports go out and how long they're kept.

Custom fields

Text, number, photo, GPS, selection, date/time or file. Add exactly what each report needs.

Branded templates

Upload your own Word or PDF template with your logo. The system fills it automatically on every submission.

Your own schedule

Delivery per report type — daily, weekly, monthly or whatever makes sense for that workflow.

No extra cost

Configuration is included. If something needs to change, you open the settings and change it — nothing extra to pay.

Set up per report type

Configuration, not development

Every report type is set up independently. Change a setting and it updates everywhere immediately — no one to call, nothing extra to pay.

SettingWhat you configure
FieldsText, number, photo, GPS, selection, date/time, file — add what you need
TemplateYour own Word or PDF, filled automatically on every submission
DeliveryPer report type — daily, weekly, monthly or whatever fits the workflow
RetentionSet a time limit or keep records indefinitely
ApprovalOptional per report type — when on, reports pass a manager before reaching the client
AccessWho can create and who can see, set per report type
Security & governance

Control over access, data and traceability

Reports carry the information a client relies on, so access, storage and history are controlled throughout.

Role-based access

Field workers create reports, managers review and approve, clients see only their own data, and administrators manage configuration.

GDPR

Personal data can be managed, masked and deleted according to defined rules.

EU-based data centers

Operational data is stored within the EU.

Traceability

Actions are logged with user identity and timestamp.

Why it matters

What you can show the client immediately

The result answers the client's key questions: what a report looks like, what it can contain and how it is quality-assured before it is shared.

BenefitWhat it meansWhy it matters
Visual reportA concrete, branded PDF the client can read and understandThe deliverable is clear before launch. No surprises.
Contract-driven contentReports match the client's requirements, custom fields and templatesEach client gets the report their contract calls for.
Less administrationAutomatic PDFs and scheduled delivery replace manual workNo rebuilding reports after the shift. Zero recurring effort.
Clearer accountabilityTime, location, reporter, action and status are all traceableAnswer any client query with data, not guesswork.
Better client dialogueThe same data feeds history, follow-up and quality meetingsOne record serves the report and the conversation around it.
Secure sharingPermissions and approval control what is shared externallyNothing reaches the client until it is reviewed.

Book a review of report examples

Walk through real report types and a finished PDF with your own client scenario.

Book a demo